IMS China Guidelines
The purpose of the Institute of Mathematical Statistics (IMS) is to foster the development and dissemination of the theory and applications of statistics and probability.
IMS China (IMSC) promotes the participation of Chinese scholars in IMS activities.
IMSC shall be constituted as an affiliated and subordinated division of IMS; unless specifically approved by formal resolution of the IMS Council, IMSC shall take no action to establish itself as a separate legal entity under the laws of any jurisdiction. All tangible and intangible property of IMSC (including its name) is property of IMS. IMSC is governed by the Constitutions and By-laws of the IMS and the following guidelines specific to the IMSC. In case of any conflict between the IMSC guidelines and the Constitution or By-Laws of the IMS, those of the IMS shall apply, except for deviations approved by formal resolution of the IMS Council.
The IMSC membership is open to any individual of 18 years or older who resides legally in mainland China, agrees to abide the by-laws of the IMS and guidelines of the IMSC and pays the membership dues on annual basis. Any resident in other parts of China may join IMSC, if he/she wishes, through a regular IMS membership.
All IMSC members are individual members of the IMS and receive all rights of an IMS member. Mainland China refers to part of China where Renminbi is the only official currency.
The IMSC is a part of a non-profit organization that is not associated with any political party or religious association in China; however, the activities of the IMSC are subject to relevant and prevailing laws in the People’s Republic of China.
Any member of the Chinese Society of Probability and Statistics (CSPS) may opt to pay a joint membership fee to become a member of the IMSC. The terms of the joint membership are negotiated between the CSPS and the IMSC, as approved by the IMS Council. Joint membership with other professional societies in China may be negotiated under the same principle.
5. Committee on IMSC
Decisions regarding IMSC are made in full by the Committee on IMS China (CIMSC). The CIMSC is a committee of the IMS and thereby must adhere to the Bylaws and Constitution of the IMS, and is subject to the authority of the IMS.
5.1 Committee Leadership
The CIMSC Leadership shall consist of the Chair, Chair-elect, Past Chair, Treasurer and Program Chair. One IMS member as appointed by the IMS President will serve as an ex-officio member of the CIMSC Leadership. In the initial stage, the position of Past Chair is filled by one person appointed by the IMS President.
5.2 Committee Members
The Committee consists of fifteen representatives from China, in addition to the leaders of the IMSC named in Section 5.1.
5.3 Election and Nomination
During the initial two years, the members and the executive members of the CIMSC are recommended by the ad hoc committee on IMS China and appointed by the IMS President. After the initial two years, all committee members and executive members will be elected by the IMSC membership to serve terms of two years.
Elections will take place every other year beginning in 2009. Elections will open on May 10 of an election year and close on June 25. Elected candidates will be notified of election by July 10. Their terms in the committee start August 15 of the following year, but the Chair-elect becomes an executive member effective August 15 of the same year.
The Chair, in consultation with the Past Chair, shall appoint a Nominating Committee before February 28 of an election year. The Nominating Committee normally consists of at least 7 members and nominates one candidate for Chair-elect, one candidate for Treasurer and one for Program Chair by April 30 of the election year. The candidates shall not be selected from the current CIMSC Leadership except for the posts of Treasurer and Program Chair. No one shall sit in the Leadership Committee consecutively for more than 5 years.
Among the valid votes, the Chair-elect candidate must receive a minimum of 50% to get elected. The candidate for Treasurer and the candidate for the Program Chair must receive a minimum of 25% of the valid votes to get elected. If a candidate does not receive the minimum required number of votes, a new candidate must be nominated by the Nomination Committee for a separate vote. The process repeats until all the IMSC Officers are elected. The Chair-elect will serve one year then move to the Chair position for two years and then to Past Chair for two years. The Treasurer and the Program Secretary will each serve two year terms.
The Nomination Committee should also nominate no fewer than 20 candidates for the CIMSC. At least half of candidates should not be the current members in the committee. The fifteen candidates who receive the largest number of votes are elected to the CIMSC for a two year term. In case of ties in the number of votes, a random tie breaking procedure will be followed. All nominees for the CIMSC must be IMSC members at the time of election.
All committee members are charged with protecting and promoting the IMSC, and with carrying out the IMSC policies. All terms of office start on August 1 of the calendar year following election to the position.
The CIMSC makes decisions on major initiatives and major activities of the IMSC. The Treasurer oversees the receipt and disbursement of all funds of the IMSC. The Program Chair arranges and coordinates all activities concerned with meetings of the IMSC. The IMSC is the designated local organizer for IMS regional meetings in China. The Program Chair will work with the IMS and local professional societies in China to coordinate conferences and workshops that are of interest to members of IMS.
IMSC has authority to develop publications, such as books, conference proceedings, news bulletins, and journals, with editors appointed by the CIMSC. Such publications, while they might be produced and distributed primarily in China, possibly in Chinese, should also be available worldwide, subject to legal and technical standards of similar IMS publications, unless otherwise approved by IMS Council. Copyright in such publications would belong either to authors or to IMS.
The IMSC is primarily financed by membership dues and income from conferences and publications, and should be self-sufficient without debt. An IMSC account in the Chinese currency will be maintained in China, the account will list IMS as the owner, and the assets in the account will be IMS assets.
Part of the revenue will be used by the IMSC for its operating expenses, and the other part will be used at the discretion of the IMS Executive Committee to promote the IMS vision in China and elsewhere. The specific terms regarding the IMSC account should be proposed by the IMSC and approved by the IMS Executive Council on regular basis. The accounting practice of the IMSC will be subject to the financial rules and regulations for nonprofit organizations in the USA.
The IMSC does not hold any power to sign, and its officers and directors shall not sign, contracts on behalf of the IMS. If the IMSC wishes to have IMS enter into a contract, its officers shall submit the contract to IMS for review; IMS may thereafter enter into the contract in its sole discretion.
7. Changes to Guidelines and Dissolution
Changes to these guidelines must be approved by IMS Council. The IMS may decide to dissolve IMS China with 30 days written notice to the CIMSC.
8. Resolution of Disputes Within CIMSC and/or IMSC
In the event of any dispute arising between or among CIMSC, IMSC, or any member, officer or director of CIMSC or IMSC concerning the operation or governance of IMSC (including any dispute concerning the election of officers and directors as described in Item 5, above), the dispute shall be resolved by the IMS Council, and the determination of the IMS Council shall be binding upon the disputants.