Contributed Papers Chair
For the JSM, the IMS Program Secretary will appoint the Contributed Papers Chair. If your meeting is with another group, as program chair it is your decision to appoint someone to this position if you desire. It is very helpful to have a contributed papers chair.
ENAR: In joint meetings with ENAR, all abstracts must be submitted online at the ENAR website. ENAR sends the abstracts shortly after November 15th to the IMS Executive Director, Elyse Gustafson. Contact the ENAR Program Chair for an update.
JSM: All abstracts must be submitted online at the ASA website. (If an author cannot do this for some reason, then the session organizer or Program Chair must do it.) All abstracts submitted for an IMS session will automatically be forwarded to the IMS Bulletin Editor and to the Program Chair (if it is an invited paper) or to the Contributed Papers Chair (if it is a contributed paper). The Program Chair needs to inform ASA where the IMS abstracts should be automatically forwarded.
WNAR: IMS abstracts are submitted directly to the IMS Program Chair and at the meeting web site. This may change – contact the Program Secretary for details.
Number of Sessions
Usual Number of Sessions
6-7 if only with WNAR (these include Medallion Lectures)
4-5 if with WNAR/SSC
8-9 sessions with ENAR — this includes Medallion Lectures
11 in non-annual IMS meetings at JSM (even years) – this includes Medallion lectures and AOAS lecture
34 in annual IMS meetings at JSM (odd years) – these include Medallion lectures (2-4 sessions), Wald lectures (2-3 sessions), other rotating named lecture (Rietz, LeCam, Blackwell or Neyman – 1 session), AOS lecture (1 session) and the Presidential Address (1 session).
Number of Contributed Sessions:
ENAR: 1-2 sessions. I think you might be able to the ENAR chair to allow you to run topic-contributed sessions.
JSM: 6 or as many as we like – topic contributed paper sessions are cool.
WNAR: as many as you like. Usually, the sessions end up being joint with WNAR.
Money for Speakers
Medallion and Named Lecturers are reimbursed for $2000 for travel expenses plus the cost of registration.
For all other invited speakers, there is no IMS money regardless of the circumstances. When the meetings are joint sometimes the joint partnership has money. It does not hurt to ask.
At JSM’s nonstatistician speakers can get complimentary registration. The same holds for the meetings with ENAR: see the ENAR help file. You must reach out to the main program chair for this information.
Medallion and Named Lectures (Wald, Blackwell, Neyman, Rietz, LeCam)
The IMS Program Chair appoints a chair for each Medallion Lecture plus an optional 5-10 minute introduction by an expert. We recommend asking the speakers for suggestions. You can have two medallion lecturers in one session, but not more than two.
Please see Medallion Lectures for more information.
If your meeting is joint with another society which is the primary organizer (ENAR or JSM or SSC) then you need to get their abstract and publishing deadlines for the preliminary and final programs.
Try to work with the other societies’ Program Chair in the scheduling of the invited sessions. It is particularly important if there are two sessions which compete heavily for the same audience
If your meeting is a JSM or joint with ENAR then be aware of the participant guidelines. The main rule you need to be aware of here is the one paper, one chair rule. Most importantly, an individual can do only ONE of the following:
Present an invited paper
Present a contributed paper or poster
Serve as a discussant, panelist or other special participant in one invited OR one special contributed session
Roundtable and Speaker Luncheons
At the JSM we can organize Roundtable and Speaker Luncheons. The roundtable luncheon submissions are due to the ASA office in early February. They are very popular and it would be nice to have an IMS roundtable. You should speak with the JSM Program Chair to see if all proposals are accepted or if not, info on the selection process.